Job Description

Executive Assistant – Artificial Intelligence

Location: New York, NY (Hybrid – 4 days in office, Fridays remote)

Compensation: $120,000–$145,000 base + performance-based bonus

Experience Level: 8–12 years (flexible for the right candidate)

Industry: Healthcare Technology / Artificial Intelligence / Venture Capital

Overview

A fast-growing AI-driven healthcare technology team is seeking an experienced Executive Assistant to support a senior leader who holds dual roles as a Chief Information Officer and CEO across two organizations. This is a high-visibility opportunity to join a mission-focused team at the intersection of healthcare, venture capital, and cutting-edge artificial intelligence.

You’ll manage both professional and executive-level responsibilities across two calendars and teams—helping streamline operations, enhance productivity, and ensure alignment across an ambitious, rapidly expanding organization. The environment is highly collaborative, intellectually charged, and fast-moving.

Key Responsibilities

• Manage complex scheduling across two organizational calendars
• Serve as a liaison between internal teams, leadership, and external partners
• Coordinate high-volume meetings, logistics, and confidential correspondence
• Collaborate closely with a high-performing Chief of Staff
• Track resumes, tasks, and projects using productivity tools such as Notion
• Act as a proactive partner—anticipating needs, reducing inefficiencies, and maintaining momentum across the executive’s priorities
• Engage with data scientists, AI researchers, and operations staff regularly

Ideal Candidate

• 5–10+ years of Executive Assistant or Chief of Staff support experience
• Prior exposure to tech-forward environments—AI, healthcare tech, data science, or companies like Google/Meta preferred
• Highly organized, self-directed, and capable of navigating high-growth environments
• Excellent interpersonal skills with a high EQ and a calm, composed demeanor under pressure
• Proficient in digital tools (Google Suite, Notion, Slack, etc.)
• Comfortable managing multiple priorities and personalities with discretion and urgency

Team & Culture

• Mission-driven, high-performing, and rapidly scaling
• Project-heavy and highly collaborative—no two days are the same
• Social, vibrant, and wellness-oriented environment
• Regular events, offsites, and hospitality perks (e.g., chefs, happy hours)

Compensation & Benefits

• Competitive base salary with generous performance-based bonuses
• 100% employer-paid medical, dental, and vision coverage

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